Document Management Systems Landscape at CERN

Over the years, the workflows and the activities carried out at CERN have resulted in a variety of software solutions used to manage, store and track digital records. Based on an analysis1 of the document management systems (DMSs) currently used at CERN, this document aims at providing guidelines to users, allowing their needs to be matched with the features and functionalities of the DMSs supported by CERN. The list of DMSs included in this document was approved by the Steering Group on Externally Provided Software, Systems, Hardware and Services (STEPS)2 in October 2024. Any future requests that cannot be satisfied by the listed DMSs will have to be reviewed against the existing capabilities and workflows, evaluated by the STEPS Technical Committee and approved by STEPS before additional document management systems are introduced.